At SJTU Asia-Pacific Graduate Institute (SJTU - APGI), we value your privacy and are committed to protecting your personal data. This policy outlines how we collect, use, disclose, and safeguard personal data in accordance with the Personal Data Protection Act 2012 (PDPA) of Singapore. We follow established best practices in the education sector and uphold principles of accountability, transparency, and data security.
This policy applies to all personal data collected during the provision of educational services, course applications, student management, alumni relations, marketing, and related activities. It covers data collected directly from individuals, through authorized third-party platforms, and from publicly available sources, where applicable.
We may collect the following categories of personal data relevant to our programs and services:
A. Personal Identification Information:
● Full Name (as per passport or ID)
● Passport/NRIC Number
● Date of Birth, Gender, Nationality, Marital Status
B. Contact Information:
● Home and Mailing Address
● Mobile and Home Phone Numbers
● Personal and Work Email Addresses
C. Educational and Professional Data:
● Academic Transcripts, Diplomas, Certifications
● Employment History and Professional Qualifications
● Letters of Recommendation and References
D. Financial Information:
● Tuition Fee Payment Records
● Bank Account Details (for payment processing)
● Scholarship and Financial Assistance Records
E. Other Relevant Data:
● Photographs, Video Recordings (e.g., CCTV, Event Media)
● Health and Emergency Contact Information (for program-related travel or medical support)
We collect personal data through:
● Application and Registration Forms: Online and paper-based submissions.
● Admissions Process: During admission interviews and academic assessments.
● Program Management Systems: Student portals and learning management platforms.
● Surveys and Feedback: Course evaluations and alumni surveys.
● Event Registrations: Workshops, graduation ceremonies, and program events.
Personal data is collected, used, and disclosed only for purposes directly related to academic and administrative functions, including:
A. Academic and Student Management
● Processing applications and managing course enrollments.
● Administering educational services, assessments, and certifications.
● Managing student records, graduation, and academic transcripts.
B. Administrative Compliance
● Processing tuition payments, financial aid, and sponsorships.
● Complying with reporting obligations to Singapore’s SkillsFuture Singapore (SSG), Ministry of Education (MOE), and other regulatory authorities.
C. Program Collaboration with SJTU
● Sharing student records and academic performance data with Shanghai Jiao Tong University for certification and diploma issuance.
D. Marketing and Promotions (with Consent)
● Sending promotional material related to program updates, study tours, and special events.
● Inviting alumni and participants to events, forums, and workshops.
E. Security and Safety
● Ensuring the security of facilities through visitor registration and CCTV monitoring.
● Managing emergency and incident responses for students participating in study tours abroad.
We may share personal data with authorized third parties only when necessary and for specific purposes, including:
● Shanghai Jiao Tong University (SJTU): For processing MBA diplomas, issuing transcripts, and managing joint academic records.
● Government Agencies: Reporting to CPE, MOM, and other relevant regulatory bodies in Singapore.
● Accreditation Bodies: Providing student records for program accreditation and quality assurance.
● Service Providers: Partner organizations offering IT support, event management, and travel services.
● Legal Requirements: Complying with court orders, legal proceedings, and law enforcement requests.
To ensure personal data security, we implement the following safeguards:
● Data Encryption: Secure storage and transmission of sensitive data.
● Access Controls: Restricted access based on job roles and responsibilities.
● Data Backup & Recovery: Regular backups and disaster recovery planning.
● Training & Awareness: Staff training on PDPA compliance and data privacy best practices.
We retain personal data only for as long as necessary to fulfill administrative, educational, and legal purposes, including:
● Academic records are retained indefinitely for official transcripts and alumni verification.
● Financial and payment records are retained according to applicable financial regulations.
● Personal data no longer required will be securely deleted or anonymized.
Under Singapore’s PDPA, individuals have the following rights concerning their personal data:
● Access and Correction: Request access to or correction of personal data records.
● Withdrawal of Consent: Withdraw consent for specific uses of personal data (e.g., marketing communications), though this may impact services provided.
To exercise these rights, please contact our Data Protection Officer (DPO):
Data Protection Officer (DPO) Contact Information
Name: CHONG Tai Khoon (Ms)
Email: chongtk@sjtu.edu.cn
Phone: (+65) 6601 4038
This policy may be revised periodically in response to changes in legal, regulatory, and institutional requirements. Updated policies will be published on our official website and communicated as needed.
By applying for admission, enrolling in our programs, or participating in related activities, you consent to the collection, use, and disclosure of your personal data as described in this policy.
Last Updated: December 10, 2024
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